Privacy Policy

1. Overview

RecruitrKit is committed to protecting personal data and complying with the UK GDPR and EU GDPR. This Privacy Policy explains how we collect, use, store, and protect personal data.

2. Data Controller & Processor Roles

• RecruitrKit acts as a Data Processor when processing candidate data on behalf of recruiters and clients.

• RecruitrKit may act as a Data Controller for platform, marketplace, and account-related data.

Recruiters using RecruitrKit are typically the Data Controllers for candidate data collected through their job boards.

3. Personal Data We Collect

Candidates

• Name

• Email address

• Phone number

• CVs, resumes, cover letters

• Employment history, education, skills

• Application history and job preferences

• IP address and usage data

Users / Recruiters

• Name, email, company details

• Billing and subscription information

• Platform activity and usage analytics

4. How Candidate Data Is Collected

Candidate data is collected when a candidate:

• Applies for a job via a RecruitrKit-powered job board

• Uploads a CV or submits an application form

• Interacts with marketplace-enabled recruitment workflows

By submitting an application through RecruitrKit, candidates explicitly acknowledge and accept that their personal data will be stored in the RecruitrKit candidate database and processed for recruitment-related purposes.

5. Lawful Basis for Processing (GDPR Article 6)

RecruitrKit processes personal data under the following lawful bases:

• Consent – where candidates submit applications or upload CVs

• Legitimate Interest – for recruitment operations, talent matching, and platform improvement

• Contractual Necessity – to deliver recruitment services to clients

• Legal Obligation – where required by law

6. Candidate Database & Ongoing Processing

When a candidate applies for a role:

• Their data is added to the RecruitrKit candidate database

• Data may be matched against current and future roles

• Recruiters may contact candidates regarding relevant opportunities

Candidates understand and agree that their data may be retained for future recruitment purposes unless they request deletion.

7. Data Sharing

Candidate data may be shared with:

• The recruiting agency or employer advertising the role

• Authorised recruiters working on the role via the Marketplace

• Integrated CRMs and recruitment systems

RecruitrKit does not sell personal data.

8. Data Retention

Personal data is retained only as long as necessary for recruitment purposes or legal compliance. Recruiters control retention periods, subject to GDPR requirements.

9. Data Subject Rights

Candidates and users have the right to:

• Access their data

• Rectify inaccurate data

• Request erasure ("right to be forgotten")

• Restrict or object to processing

• Data portability

• Withdraw consent at any time

Requests can be made via hello@recruitrkit.com.

10. Security Measures

RecruitrKit implements appropriate technical and organisational measures including:

• Secure hosting environments

• Access controls and authentication

• Encryption in transit where applicable

• Regular security reviews

11. International Data Transfers

Where data is transferred outside the UK or EEA, RecruitrKit ensures appropriate safeguards such as Standard Contractual Clauses.

12. Cookies & Tracking

RecruitrKit uses cookies and analytics tools to improve performance and user experience. Users may manage cookie preferences via browser settings.

13. Changes to This Policy

RecruitrKit may update these Terms and Privacy Policy from time to time. Continued use of the Service constitutes acceptance of the updated policies.

14. Contact

For privacy or data protection queries:

📧 hello@recruitrkit.com